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Meetings of owners

Attending a hui is a great way for you to receive an update about the administration of your trust, find out about your whenua and connect with other owners and whānau.

Most trust orders identify the frequency meetings of owners, also known as owner hui, need to be held. 

If the Māori Trustee is the responsible trustee of the trust, our Ratonga Tuarā Taonga-ā-Ringa (Trust and Property team) will:

  • Organise the meeting venue
  • Send invitations to owners and trustees
  • Prepare the meeting presentation
  • Run the meeting on the day
  • Keep the minutes of the meeting
  • Record results if voting takes place
  • Manage post-hui actions

We may also help to organise a hui for advisory trustees ahead of the owner meeting. 

If the Māori Trustee is the agent for your trust, we can provide a similar service for a fee. Post hui actions are generally matters that responsible trustees will need to attend to.  

How do you find out about an owner hui?

If we have your current contact details, we’ll send you an invitation to attend the owner hui for your trust. These meetings may be held in person at a venue or they may be online via Zoom. 

Timing and location of hui

Information about upcoming hui can be found here.

What happens if you can’t make a hui?

If you can’t make the hui you may be able to send a proxy if your trust order allows the appointment of a proxy.

If your trust order allows for proxies, we'll send information and a form for you to complete with your invitation. 

Following the hui you will also find the meeting minutes and other information online in My Whenua.